Location: Beren Campus, 245 Lexington Avenue, NY, NY
Categories: Administrative Support, Career Center
Reporting to the Executive Director of the Shevet Glaubach Center for Career Strategy and Professional Development (SGC), The Career Services Coordinator (CSC) is responsible for effectively managing all administrative support aspects of the Executive Director, including calendar management and coordination, and acts as the first point of contact for phone and in-person matters on the Beren Campus. The CSC supports the Executive Director in coordinating and managing programs and special projects that are sponsored by the SGC, as well as to ensure the smooth functioning and departmental needs of the department. Regularly required to assist in delivery and resolution of complex and/or sensitive needs or problems independently.
Effectively and efficiently performs “triage” of incoming contacts, prioritizing items of urgency, identifying parties who handle the issue/problem/concern, making timely referrals, and ensuring follow-up. Take initiative to refer questions and requests to the most appropriate department or school
Develop preparation of meetings materials. Gather important data from all departments and create reports to present to the Executive Director
Monitor budget and maintain records of expenses. May be asked to develop preliminary budgets for projects
Attend various weekly/bi-weekly/monthly meetings, and is responsible for taking minutes in an effort to provide effective follow up and next steps. May attend meetings in place of SVP as well
Handle confidential information which would have a negative impact on the University's operations, performance, or value if shared beyond its intended audience
Coordinate a wide variety of projects and follows through with high-level officials within and outside the organization
Handle all processing of departmental staff job descriptions and salaries; oversee onboarding of new hires
Receive, screen, evaluate and determine appropriate response to all written correspondence received by the office
Track departmental vacation and sick time and approve timesheets bases on schedules
Complete new staff and student worker electronic paperwork as well as departing staff and student workers; make requests for technological access for applicable platforms for new hires
Experience & Education Background:
Bachelor's Degree and 3-5 years of administrative experience. Equivalent combination of experience, training and/or education will be considered
Skills & Competencies:
Must possess strong knowledge of Microsoft Word, Excel and PowerPoint. May use other software programs, databases, and applications as assigned
Must demonstrate discretion, confidentiality, good judgment, initiative and attention to detail
Must be able to effectively track time and resources to prioritize own work assignments
Must possess strong customer service, communication and organizational skills
May be required to work independently and produce quality work from conception to completion on assigned projects
Founded in 1886, Yeshiva University (YU) has a strong tradition of combining Jewish scholarship with academic excellence and achievement in the liberal arts, sciences, medicine, law, business, social work, Jewish studies, education, psychology, and more.
We are a leading global educational institution that employs 2,000 people across our various campus locations -- Wilf Campus, Beren Campus, Brookdale Center, Resnick Campus in the Bronx, the Gruss Institute in Jerusalem, the Boys High School in Manhattan and the Girls High School in Queens. From the distinguished faculty who teach here, to the dedicated staff, we work to fulfill our mission through all that we teach, by all that we do and for all those we serve. We seek to attract and retain engaged and committed individuals who contribute to an exciting working environment, where there is a sense of community and belonging, balanced with a significant cross section of people from diverse backgrounds working and studying together.
The University offers an excellent compensation package, and a broad range of employee benefit plans, including immediate participation in the University's retirement plan. Staff members are typically eligible for four weeks paid vacation each year and have access to a shuttle to nearby subway locations.
Equal Employment Opportunity:
Yeshiva University is an equal opportunity employer committed to hiring minorities, women, individuals with disabilities and protected veterans.